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Attendance

MAGNOLIA WEST HIGH SCHOOL

ATTENDANCE OFFICE

 

**  mwhsattendance@magnoliaisd.org **

 

Welcome to Magnolia West High School Attendance.  Below you will find most of your questions answered as well as some of our protocols and procedures.  Please feel free to contact us at the above email address for any other questions.

 

What are the hours of the Attendance Office?

  • The Attendance Office hours are 7:00am - 1:50 pm.  
  • The latest time that a pass will be delivered to a class will be 1:50pm. Please ensure that you allow enough time to come in and sign your student out. 
  • If you are not able to make it before 1:50, you will have to wait until school is dismissed at 2:25pm.

 

How do I report my student’s absence? You may send a note with your student when they return to school.  Be sure to include the following on the not

  • Student’s full name
  • Student’s ID #
  • Date(s) of absence(s)
  • Reasons for absence(s)
  • Parent/Guardian’s name
  • Parent/Guardian’s contact number

 

Excused Absences:  Please provide proper documentation for following Excused Absences:

  • College Visits / Military Branch.  Juniors and Seniors are allotted two (2) college day visits each per year. These visits must be documented with a letter from the college visited, on their letterhead, including the student’s name and date of visit.
  • Court Appearances. Proper court documentation must be submitted to the Attendance office.  This documentation must come from the court.

 

Tardy Information:   

  • The morning bell rings at 7:05 am for students to begin making their way to their 1st period class.  They are allotted 10 minutes to get to 1st period.  A student who is not physically in their classroom at 7:15 will receive a tardy.
  • Students arriving after 7:25am must sign in at the attendance office.
  • Students have 5 minutes to move between classes the rest of the day. Failure to arrive in the classroom timely will result in a tardy.
  • If a student arrives to a class more than 15 minutes late, they will receive an unexcused absence.

 

1 - 3 Tardies - Warning

4 - 7 Tardies - Lunch Detention

8 - 11 Tardies - After School Detention

12+ Tardies - One day of ISS (In School Suspension)

 

  • Receiving three (3) tardies in the same day will result in one (1) day of ISS (In School Suspension). Parent notes will not be accepted for tardies.
  • Parking privileges may be affected by excessive tardies and unexcused absences.  Parking privilege suspensions will be served at the discretion of administration.

 

My student needs to leave early and is a DRIVER. What do I do?

                   

Email mwhsattendance@magnoliaisd.org no later than one (1) hour prior to the requested leave time. The email must include:

  • Student’s full name
  • Student’s ID #
  • Date of release
  • Time of release
  • Parent/Guardian’s name
  • Parent/Guardian’s contact number
  • Permission to drive off campus

         

  • The person sending the email must be on the student’s emergency contact list.  You will be contacted via telephone to ensure accuracy of the email.
  • The student will receive a pass to come to the attendance office at the appropriate time.  They must sign out and will receive a Parking Lot Release pass.  This pass must be given to the guard shack when leaving.
  •  If your student will be returning, they MUST sign back in at the attendance office to be coded correctly for the day.  If they have an appointment, they must bring the documentation back in with them.  When this is received, the student will be coded appropriately. 

 

My student needs to leave early and is a NOT A DRIVER. What do I do?

  • If your student is not a driver, then the parent/guardian or person listed on student’s emergency contact list must come into the MWHS office to sign the student out. A photo identification is required.  If the person who shows up to sign out a student is not on the authorized list, the student will not be allowed to leave with that person. Your student's safety is of our utmost concern. 
  • At that time, a pass will be sent to the student.
  • The latest time to sign someone out is 1:50 pm.
  • Note: We DO NOT release students to any Taxi Service (Uber, Taxi, Lyft) for ANY reason.
  • Please do NOT text your student to meet you outside the school.  Please do NOT text your student to wait for you inside the building.  We will send a pass to their class for them.

 

 

Testing Day Procedures – can my student leave early?

  • No passes will be sent to students to leave early on testing days. 
  • ALL students will remain in class until the bell rings to end the period.  No exceptions.

 

Magnolia West High School is a closed campus

  • Students will not be allowed to leave campus during the day to go get lunch or other items and then return.
  • Students are not allowed to order food to have it delivered.  If this occurs, they will not be allowed to have the food and consequences will be at the Administration’s discretion.  Please ensure your student has all of the items needed before leaving the house.
  • If your student needs something, then you may bring it to the front office, check it in, and leave it for your student to pick up during passing periods.

 

My student needs a Verification of Enrollment (VOE).

  •  Your student will request the VOE with our front office receptionist or by scanning the QR Code (recommended). 
  • This request will take 24 hours and will be available for pick up at the front office.
  • This form is good for only 30 days from the date of issuance. Please be sure to plan accordingly.  We are not able to scan and email the form to you, it must be picked up in person.